ROSSMOOR GOLF CLUB, INC.
1010 Stanley Dollar Drive
Walnut Creek, California 94595
BY-LAWS OF THE MEN’S DIVISION
ARTICLE I – NAME
This organization will be known as Rossmoor Golf Club, Inc., Men’s Division, at Walnut
Creek, California.
ARTICLE II – PURPOSE
First: Stimulate interest in golf at the Rossmoor Golf Course, Walnut Creek, California,
by bringing together a group desirous of forming a golfing organization.
Second:Promote and foster among its members a closer bond and fraternity for their
joint and mutual benefit, and to promote and serve the best interests and the true spirit of the game of golf as embodied in its ancient and honorable traditions.
Third: Establish uniformity in the rules of the game.
Fourth: Maintain a uniform system of handicapping as set forth in the regulations of
the Northern California Golf Association.
Fifth; Afford a convenient body to promote and govern tournaments and other golfing
events.
ARTICLE III – MEMBERSHIP
SECTION 1. Three classes of membership shall be available.
- Full Membership – members may hold office, vote and play in any/all Rossmoor Golf Club Inc., Men’s Division events.
- Associate Membership – members may hold office, vote and play in any/all Rossmoor Golf Club Inc., Men’s Division events provided they have a verifiable NCGA recognized GHIN number and current handicap index.
- Resident Sponsored Guest Golfers – available only to male Sponsored Guest Golfers (see GRF Policy 303.3). The total number of Sponsored Guest members shall not exceed 20% of the RMGC total membership (see GRF Policy 302.0). Sponsored Guest members may not vote or hold office but may play in Rossmoor Golf Club Inc., Men’s Division non-trophy or awards events (provided there is space available and not filled by full or associate members) as defined by the Standing Rules. Sponsored Guest Golfers may not make a tee time that start before 11:00AM.
SECTION 2. Each candidate for membership shall be accepted upon receipt of written
application together with required dues. Membership must be renewed annually.
SECTION 3. The Board of Directors may confer annual honorary memberships upon
individuals whom they feel to have contributed to the advancement of Rossmoor Golf Club, Inc., Men’s Division. The unanimous vote of the board shall be required to approve such action. Honorary members may not hold office or vote in Rossmoor Golf Club, Inc., Men’s Division elections.
SECTION 4. In the event any member of this organization shall commit any act which reflects discredit or disrepute thereon or shall refuse or neglect to comply with the rules and regulations adopted by the Board of Directors or its duly appointed officers, such member shall be subject to suspension or expulsion after ten (10) days written notice, by vote of two-thirds of the Board or Directors at any regular or special meeting called for such purpose. Such member complained against shall, during such ten (10) day period, have the right to demand, by written notice addressed to the Board of Directors, a hearing upon such complaint, which hearing shall be completed within twenty-one (21) days of the receipt of such demand by the Board of Directors.
SECTION 5. The annual meeting of the general membership of the Rossmoor Golf Club,
Inc., Men’s Division, shall be on the first Friday of the month of November, unless a different date is set by majority vote of the Board of Directors and the membership is provided notice not less than ten (10) days prior to said meeting. The Board of Directors shall provide for the holding of such other membership meetings as may be deemed necessary or desirable and they shall call special membership meetings upon written petition by not less than ten (10) percent of the membership.
SECTION 6. A legal quorum at any regular or special membership meeting shall be ten
(10) percent of the membership. Each Full and Associate Member in good standing and present at any regular or special membership meeting shall be entitled to one vote.
SECTION 7. The annual membership fees for the Rossmoor Golf Club, Inc., Men’s
Division, shall be established by the Board of Directors and will include a charge for Northern California Golf Association membership and Northern California Golf Association handicap maintenance for Full Members.
ARTICLE IV – BOARD OF DIRECTORS
SECTION 1. The Board of Directors shall consist of twelve (12) members in good
standing to serve three (3) year terms, which will be staggered and arranged so that four (4) terms of office will expire at the end of each calendar year. At annual membership meetings, four (4) new directors shall be elected to succeed those whose terms will expire at the end of the year. The Directors shall exercise all the powers of management not specifically excepted by these by-laws. The immediate past president shall serve as an ex-officio member of the board, with full voting rights, for a period of one (1) year. A quorum shall consist of seven (7) members of the Board.
SECTION 2. At least five (5) weeks prior to the annual meeting, the Board of Directors
shall appoint a nominating committee consisting of a past president and four (4) members of the club who are not Directors. At least four (4) weeks prior to
the annual meeting, the nominating committee shall submit to the Board and shall post upon the club bulletin board a list of its nominees to fill any vacancies for the terms of office beginning on January 1 of the following year. Nominations from the floor shall be accepted at the annual meeting.
SECTION 3. The President shall appoint a committee of three (3) judges who are not
members of the Board or candidates to supervise the election. Voting may be by voice or by ballot. Those receiving the greatest number of votes cast by those present at the meeting shall be declared to be elected. Newly elected Board members shall assume duties on the first of January following the election.
SECTION 4. The Board of Directors shall meet at such times and places as they may
select, except they shall meet at least bi-monthly.
SECTION 5. In case of any vacancy on the Board of Directors occasioned through
death, resignation, disqualification, or other cause, the remaining Directors may elect a
successor by majority vote to hold office for the unexpired term of the Director he is replacing. A Director who has served one year or less, pursuant to his election by the Board of Directors to fill a vacancy, is eligible for nomination and re- election to the Board of Directors for a successive three (3) year term, but in no event shall any Director who has served on the Board for more than one (1) year be eligible for election to a successive three (3) year term.
ARTICLE V – OFFICERS AND COMMITTEES
SECTION 1. Within ten (10) days after the Fall annual meeting and election, the Board of Directors shall meet and elect officers of the Board to take office the first of the following January.
SECTION 2. The officers shall consist of President, President-Elect, Secretary,
Treasurer and such assistants thereto as the Board of Directors may deem necessary. Their duties shall be such as their titles would indicate or such as may be assigned to them respectively from time to time. Assistant officers need not be a member of the Board.
SECTION 3. The Board of Directors shall authorize and define the power and duties of
all committees. The President, subject to the approval of the Board, shall appoint chairmen and members of all committees. The President shall be an ex- officio member of all committees except the nominating committee.
SECTION 4. The President shall appoint each year, subject to the approval of the Board,
such committees as are necessary for the proper operation and function of the Rossmoor Golf Club, Inc., Men’s Division.
ARTICLE VI – AMENDMENTS TO THE BY-LAWS
SECTION 1. The by-laws shall be amended when recommended by the Board of
Directors, provided that such action not be effective until approved by members of the
Rossmoor Golf Club, Inc., Men’s Division. Such approval may be obtained by majority vote of the membership at an annual meeting or at a special meeting called for that purpose, or by majority vote of the membership casting ballots by mail or by hand delivery in an envelope provided for that purpose to a place and at a time designated by the Board of Directors. No amendments to the by-laws shall be effective unless the membership has been advised by written notice, posted on the bulletin board, of the proposal to amend the by-laws, which notice shall contain a copy of the proposed amendments, at least thirty (30) days prior to either the meeting date or the final date for casting a ballot.
Original adopted November 1, 1985
Amended November 7, 2003 (A III-1,2,3,5,6,7,8; A IV-1,2,3; A V-1,2,3,4)
Amended Feb 10, 2020 (A III-1-c)