RMGC BOARD OF DIRECTORS
April 11, 2016
Minutes
Summary of Board Actions:
Motion to host lunch for grounds crew around cinco de mayo was approved.
Motion to use table assignments for H&H. was approved.
Motion to waive membership fee for John Lee (to resolve a procedural screw-up) was approved.
Motion to pay registration ($250) and meal expense ($972) Rossmoor players and guests for NCGA 12-Man
Tournament events was approved unanimously.
CALL TO ORDER 9:02
ROLL CALL
Present were:
Dickey NITTA (DN) Chuck LEONG (CL) Dick WALSH (DN)
Bart MOORE (BM) Mark WEISS (MW) abs Ron BINDER (RB)
Steve ROATH (SR) Harry LAIOLO (HL) Fred SUN (FS) abs
Mike WENER (MW) Curtis MITCHELL (CM) Rich FULLER (RF
Rodger DAVIS (RD)
Don Carpiaux (DC) standing in for Mark Weiss, Communications Committee
MINUTES OF THE PREVIOUS MEETING
The minutes if the previous meeting were approved as distributed.
REPORTS OF THE OFFICERS
PRESIDENT NITTA
Web site project is moving along. Preview is today. May 2 is the day for release. PMGC will own the code at
the end of the project. Estimate of use will be 30% of the membership.
Q; Additional expenses? $40 registration of the site but nothing else.
Maureen at News Discussion. One person point of contact with other clubs was mentioned.
Pictures with every article will ensure publication, even for articles in advance of tournaments.
DC: Get pictures of tournament chairmen for a file.
Use of News photographer is already part of scheduling.
Hosting of picnic for grounds crew cinco de mayo
Moved and seconded approved by acclamation.
PRESIDENT- ELECT LEONG
Ambassadors had their first job on Mar 31 for 18ers team play. Went very well
Ambassadors (Frank Quallen) have requests for help from the 18ers for 4 large events in April. Frank may be short due to some conflicts so may be looking for additional volunteers for Mon. 4/11 (10:30-12:00) and Tues. 4/12 (6:30 to 8:00).
RF Question of parking for H&H. Want to park at Creekside instead of event center. Stan might be unhappy with it . Ambassadors unhappy with going back and forth with cost in people and hazard of street crossing.
Try Creekside for next H&H but advise Stan and see how it goes.
All Rossmoor golf clubs, the 18ers, the 9ers and the Happy Hackers have agreed to sponsor the Christmas party with the RMGC. Preliminary costs received from Stan Gedeon. Expect more than 200 attendees.
TREASURER WALSH
The Federal and State Income Tax Returns were completed and filed with the appropriate agencies. The returns include not only the income and expense for the Mens Club, but also for the 18ers and the 9ers. The club’s legal name which covers all three clubs is “Rossmoor Golf Clubs, Inc.”.
As of the end of March, we had Income for the year of $ 7,020. and a Net Income of $ 390. not including Receivables of $ 620. from the other clubs for Website expenses. As you can see our expenses for the first three months were quite high but much of the cost was a carry-over from 2015.
Anyone who desires a more detailed explanation of the Income and Expense should contact the Treasurer.
PAST PRESIDENT MOORE
No report.
COMMITTEE REPORTS
A. COMMUNICATIONS WEISS (DC substitute)
DC for MW: Still working on the survey. Survey for non-members in the pro shop.
More articles for the paper in addition to the tournament results. Ideas for articles requested.
Ongoing discussions of cooperation with pro shop staff.
Email blast are being managed within the eight-blast-per-month requirement.
CM: Great job on information at tables after tournaments.
B. FOOD & BEVERAGES BINDER
Fried chicken day for 2-man scramble.
C. HANDICAPS ROATH
GAC meeting had large turnout: concern was mulching on holes 5 and 7. Mark Heptig made effective
presentation on water costs. Complaints likely to go to the GRF board. Golfers can expect to hear complaints
into the future.
GAC advised of the website progress.
D. HOME & HOME LAIOLO/SUN
Good turnout for Richmond.
Planning for next year was done at this year’s tournament.
DN: Good idea for scheduling in advance but a good idea to coordinate with Tournament Committee so all of
the scheduling can be done.
Recommendation for table assignments to avoid chaos. Moved and approved for H&H.
E. MEMBERSHIP WENER
Total membership 352.
Scheduling a Meet and Greet for 4-7PM, June 16. Dave Millisand will be in charge.
Brochure is almost done. Brochure will be handed out at GRF documentation. See Glen with corrections.
Unique golfers transferred to Happy Hackers.
Glen: RMGC activities should be added to this brochure.
DN: Should wait till the website goes up.
Member John Lee has complaint about check. Lee not on NCGA listing, nor directory.
DW: Check has not been entered into the system. What should Treasurer do? Maintain control in RMGC.
Motion to waive the fee for John Lee:
DN: Gave background. We need to discuss the process because we have no information on the check.
Moved-seconded to waive the fee for John Lee – Approved.
Explanation of the process and and questions and suggestions. Questions and issues were discussed. DN, DW,
MW to get together to come up with a process. Issue tabled for that response.
BM: Use Rossmoor pictures in the brochure.
F. TOURNAMENTS MITCHELL
First tournament had 117 entries.
Cutoff issues of cancellations and standbys. Do we want flexibility? If so how do we arrange the final
accounting?
Another issue was meal counts and final resolution. Discussion of how that happens and how to resolve the
time.
Next tournament might come in at less than 80 entries. What should future tournaments look like? Four-man
events (very popular) or two-man and individual events (less popular).
RF: More participation. Lots of discussion.
CM: I want the board to contribute to the Tournament Committee discussions on these issues.
Bring up again under Old Business.
CM: Asked for two-day events in the past and refused by pro shop.. Should point be pressed.
DN: Swap with ladies suggested. Give them a Wednesday for one of their two-day eventts in exchange for a
Thursday for an RMGC two-day event.
NCGA 12-Man Team Budget requests. Different every year- how to do it? Some years – event
meals, guests players, everybody, post season dinner?
Motion to pay Rossmoor players and guests – about $972. App[roved unanimously.
– Summary of the (2) Tournaments held to date
– Inform of modification of the Alternate Shop Format scheduled for 5/4/16
G. TWILIGHTS FULLER
No report
UNFINISHED BUSINESS
NEW BUSINESS
ANNOUNCEMENTS
ADJOURNMENT at 10:15